Purchase Requisition Form & Template
Fill in the form, watch your purchase requisition build in real time, and download it as a PDF or Excel file. Or grab a blank template to fill out later.
Free purchase requisition form template
A purchase requisition is an internal form used to request approval to buy goods or services before a purchase order is raised. Use the generator above to create a professional purchase requisition in your browser, then download it as a PDF or Excel file, or grab a blank purchase requisition template to fill out later. No spreadsheets to wrangle and no software to install.
What to include in a purchase requisition
- Requester name, department, and contact details
- A unique requisition number and the request & required-by dates
- Priority and a suggested vendor
- Requested items, description, quantity, estimated unit price, and amount
- Estimated total, tax, and any other costs
- Cost center or budget code
- A business justification and an approval section
How to create a purchase requisition
- Enter the requester, department, and a requisition number, plus the dates needed.
- Add each item with a description, quantity, and estimated rate, totals calculate automatically.
- Add the cost center, a business justification, and the approver.
- Download the finished purchase requisition as a PDF or Excel file.
Purchase requisition FAQs
What is a purchase requisition?
A purchase requisition is an internal form an employee or department uses to request approval to buy goods or services. It captures who is requesting, what is needed, the estimated cost, the budget or cost center, and a business justification, so a manager can review and approve it before a purchase order is raised.
How is a purchase requisition different from a purchase order?
A purchase requisition is an internal request for approval to spend, sent from a requester to an approver. A purchase order is the external document sent to a vendor once that request is approved. In short: the requisition starts the process internally, and the purchase order commits the order with the supplier.
How do I create a purchase requisition?
Enter the requester and department, a requisition number, and the date the items are needed. Add each item with a description, quantity, and estimated unit price, the totals calculate automatically. Add the cost center, a business justification, and an approver, then download the requisition as a PDF or Excel file.
Can I download the requisition as Excel or PDF?
Yes. You can download the completed purchase requisition as a PDF or as an Excel (.xls) file, and you can also download a blank purchase requisition template in Excel or PDF to fill out later.
Is this purchase requisition template free?
Yes, the purchase requisition template and generator are free to use. Enter your email to unlock the download and we will occasionally share other finance and procurement templates and tools.
What should a purchase requisition include?
A complete purchase requisition includes the requester and department, a unique requisition number, the request and required-by dates, priority, a suggested vendor, a line-item table (description, quantity, estimated unit price, and amount), the estimated total, the cost center or budget code, a business justification, and an approval section.
Tired of chasing requisition approvals?
Blackbee's Intake & Procurement Agents capture requests, check budgets and policy, route approvals, and turn approved requisitions into purchase orders automatically. See it run on your own workflow.