Peppol eInvoicing for Australian AP teams

    Peppol eInvoices, straight into your AP workflow

    Blackbee AI receives structured Peppol eInvoices through an accredited Peppol service provider, checks and matches them like every other invoice, and posts approved bills to Sage Intacct. Email and PDF invoices keep working too. One AP process for all of them.

    See how it works

    Posts to Sage IntacctPeppol, email and PDF in one workflowNo change for your suppliers who still email

    How It Works

    From supplier invoice to
    Sage Intacct, in five steps.

    Peppol handles the delivery. Blackbee AI handles the AP work. Sage Intacct keeps the record.

    One eInvoice, read as data.

    Standard fields. Nothing to extract.

    Supplier
    Northwind Supplies
    ABN
    53 618 204 917
    Invoice number
    INV-20418
    PO reference
    PO-7731
    GST
    $1,260.00
    Total
    $13,860.00
    1. 01

      Supplier sends a Peppol eInvoice

      From their own Peppol-enabled software, to your business identifier.

    2. 02

      Peppol delivers it

      Via our accredited Peppol service provider, straight into Blackbee AI.

    3. 03

      Blackbee AI reads the data

      Mapped into one invoice format. No OCR guesswork.

    4. 04

      Blackbee AI runs your AP controls

      Supplier, duplicate, PO, GST and approval checks, under your rules.

    5. 05

      Approved bills post to Sage Intacct

      Created as a bill, with a full audit trail.

    The problem

    Your AP team shouldn't have to read invoices twice

    Most invoices still arrive as PDFs in an inbox. The data gets keyed or checked by hand before any real AP work starts.

    1. Open the PDF
    2. Read it
    3. Key it in
    4. Check it by hand

    • Re-keying and checking

      PDF data has to be extracted and verified before anyone can act on it.

    • Missing references

      Invoices without a clear PO number or ABN stall in the queue.

    • Two sets of rules

      New eInvoices risk becoming a separate process with separate checks.

    After It Arrives

    Peppol delivers the invoice.
    Blackbee AI does the AP work.

    A structured invoice is a better starting point, not a finished job. Every Peppol invoice still goes through the same checks as every other invoice.

    1. Known supplier
      The identifiers match your vendor record.
      SupplierNorthwind SuppliesMatched
      ABN53 618 204 917Matched
      Peppol ID0151:53618204917Matched
    2. Duplicate flagged
      Same invoice, two channels. Paid once.
      INV-20418 · $13,860.00via PeppolProcessing
      INV-20418 · $13,860.00via Email PDFDuplicate, held
    3. PO-7731 matched
      Items, quantities and prices, within your tolerances.
      ItemQtyPrice
      Safety gloves (box)40$90.00
      Hi-vis vests50$60.00
      Hard hats100$60.00
    4. Totals check out
      Tax and totals add up before approval.
      Line items$12,600.00
      GST (10%)$1,260.00
      Invoice total $13,860.00Adds up
    5. Sent to the AP manager
      Under your existing approval workflow.
      Under $5,000toAuto-approve
      $5,000 to $25,000toAP managerThis one
      Over $25,000toCFO
    6. Held for a person
      Anything that doesn't match is flagged, with the reason shown.
      InvoiceINV-20433 · Coastal Freight
      ReasonPrice above PO line
      Assigned toAP team
      StatusNot paid until resolved

    “Structured data in. Controlled, approved bills out.”

    Every Channel

    Peppol when your suppliers are ready.
    Email and PDF when they're not.

    Not every supplier will send by Peppol on day one, and you shouldn't need two processes while they catch up. Blackbee AI brings every invoice into one workflow, whatever door it comes through.

    • Peppol eInvoices

      Structured data, mapped straight in

    • Email and PDF invoices

      Captured and extracted with Blackbee AI's intelligent capture

    • EDI, API and upload

      Mapped into the same invoice model

    Whichever channel an invoice arrives through, it gets the same checks, the same approvers, the same audit trail and the same posting to Sage Intacct. Peppol, email, PDF, EDI, API. One AP workflow.

    By Role

    Built for the whole finance team.

    For CFOs and financial controllers

    Cleaner data from the start, with every invoice under the same controls.

    Peppol gives you structured invoice data. Blackbee AI makes sure each invoice is checked, matched and approved before it reaches your ledger, so your eInvoicing step adds control as well as speed.

    For AP managers

    Less reading, more reviewing.

    Peppol invoices skip the extraction step, so your team can spend its time on the exceptions that need a person, not on typing in numbers.

    For IT and integration teams

    No Access Point to run yourselves.

    Peppol connectivity comes through an accredited Peppol service provider, and invoices flow into Blackbee AI and on to Sage Intacct through the integration you already use.

    Sage Intacct

    Peppol eInvoicing for Sage Intacct

    Sage Intacct stays your financial system of record. Blackbee AI sits between Peppol and Sage Intacct, so every eInvoice is checked, matched and approved before it becomes a bill in your ledger.

    • Approved Peppol invoices post to Sage Intacct as AP bills
    • Multi-entity businesses: each invoice is routed to the right customer account and Sage Intacct entity
    • One integration covers Peppol, email and PDF invoices alike
    Read more: Sage Intacct AP automation
    What Is Peppol

    What is Peppol eInvoicing?

    Peppol is an international framework for sending structured electronic invoices and other business documents between organisations. Australia has adopted Peppol for eInvoicing, with the Australian Taxation Office (ATO) acting as the Australian Peppol Authority.

    Email invoice

    A PDF in an inbox

    Someone opens it, reads it and keys the numbers in before the AP work can start.

    Invoice attached, please pay scan_0042.pdf
    1. Open
    2. Read
    3. Re-key
    4. Check
    Peppol eInvoice

    Structured data, straight in

    A Peppol eInvoice isn't a PDF or a scanned image. It's structured data, in standard fields that software can read directly.

    • Supplier
    • ABN
    • Invoice number
    • PO reference
    • Line items
    • GST
    • Total

    Straight into the AP workflow.

    Peppol service providers

    Your suppliers don't need to use the same provider as you

    Each business connects to Peppol through a Peppol service provider (often called an Access Point). A supplier on one provider can send to a buyer on another, much like sending email between different email services. Your suppliers keep their own software. You keep yours.

    Delivery, not AP

    What Peppol is not

    Peppol delivers the invoice. It doesn't check it against your purchase orders, route it for approval or post it to your ERP. That's the job of your AP platform.

    JobPeppolBlackbee AI
    Delivers the invoice–
    Matches it to your POs–
    Routes it for approval–
    Posts it to your ERP–
    FAQ

    Peppol eInvoicing FAQs

    What is Peppol eInvoicing?

    Peppol eInvoicing is a standard way for businesses to send invoices as structured data rather than PDFs. Australia has adopted the Peppol framework, with the ATO acting as the Australian Peppol Authority.

    How do I receive Peppol invoices in Sage Intacct?

    You receive them through a Peppol service provider connected to an AP platform such as Blackbee AI. Blackbee AI receives each eInvoice, checks and matches it, routes it for approval, then posts the approved bill to Sage Intacct.

    Does Peppol replace AP automation?

    No. Peppol delivers the invoice in a structured format. It doesn't validate suppliers, match purchase orders, route approvals or post to your ERP. Blackbee AI does that work.

    Does Peppol do PO matching?

    No. A Peppol invoice can carry a PO reference, which makes matching easier. The matching itself, on lines, quantities and prices, happens in Blackbee AI under your rules.

    Do my suppliers need to use the same Peppol provider as us?

    No. Peppol is designed so businesses on different service providers can exchange invoices with each other.

    What happens if a supplier isn't on Peppol?

    Nothing changes for them. They can keep emailing PDF invoices, and Blackbee AI processes those in the same workflow.

    Does Peppol eliminate the need for OCR?

    For Peppol invoices, yes: the data arrives structured, so there's nothing to extract. Email and PDF invoices still go through Blackbee AI's intelligent capture.

    What if the same invoice arrives by Peppol and by email?

    Blackbee AI's duplicate detection checks invoices across channels, so one invoice sent twice is flagged rather than paid twice.

    Is Blackbee AI a Peppol Access Point?

    No. Blackbee AI connects to Peppol through an accredited Peppol service provider, so you don't need to run your own Access Point.

    How is Peppol different from EDI?

    EDI typically needs a separate set-up for each trading partner. Peppol uses one shared framework, so once you're connected you can receive from any supplier on the network.

    Get Started

    Bring Peppol eInvoices into
    the AP workflow you trust.

    See how Blackbee AI receives Peppol invoices, applies your AP controls and posts approved bills to Sage Intacct, alongside the email and PDF invoices you already get.

    Talk to our team about Peppol

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