Automate your bills, vendors,
and payments across every tool you run.
Blackbee AI is the agentic Intake-to-Pay layer that runs above your ERP. n8n is the workflow automation platform that connects everything else you use. Together they let you pull finance data out of Blackbee and push bills, invoices, and payments back in, on a schedule. No integration project. No engineering ticket.
New to either one? Blackbee AI is an agentic Intake-to-Pay platform: eight specialist agents that capture spend intent, read contracts, validate invoices, route approvals, and post validated decisions into your ERP. n8n is a workflow automation tool that wires apps and APIs into scheduled, branching flows. The integration lets n8n call Blackbee directly, so your finance control layer becomes one more node in whatever you are already building.
Your finance data is real,
current, and stuck behind a login.
Blackbee already knows what you owe, who you owe it to, what was approved, and what has cleared. That intelligence is validated, coded, and current to the minute. It is also sitting inside one application, which means the moment a workflow needs it somewhere else, someone exports a CSV.
The same wall runs the other direction. Invoices arrive as portal PDFs, billing-API payloads, and vendor emails scattered across a dozen systems that never talk to your AP pipeline. The charge lands. The paperwork does not.
n8n breaks that wall in both directions. It reaches into the systems Blackbee does not sit inside, hands what it finds to Blackbee for the decision and the record, and pushes the outcome anywhere your team already works.
Five actions.
Everything else is composition.
The integration exposes a small, deliberate surface: two ways to read from Blackbee, three ways to write to it. Every workflow on this page is built from those five, plus whatever else your n8n canvas already touches.
Get bills
Read bills out of Blackbee with their status, amounts, coding, and approval state, so any downstream workflow can act on what is actually open.
Get vendor information
Pull vendor records — identifiers, terms, contacts, and status — as the single clean source every other system copies from.
Create bills
Send structured invoice data straight in. Blackbee creates the bill in your AP pipeline and posts it to your ERP as an open item in one move.
Upload invoice
Send a PDF instead. The Parse Agent extracts and confidence-scores every field first, then creates the bill and posts it.
Apply payment
Record settlement — amount, date, method, transaction reference. Blackbee closes the open bill and posts the payment entry to your ERP.
You do not wire up a separate “push to ERP” step. Posting is part of what Blackbee does when it creates the bill or applies the payment — the API handles it, and the audit trail comes with it.
Note: exact API names, fields, and node config may differ slightly on your live Blackbee instance. Check them in n8n and adjust.
Three workflows teams
stand up in an afternoon.
Capture auto-debited invoices
The bill that pays for itself before you see it.
AWS, Azure, Slack, Adobe, and the rest of your card-billed stack charge first and leave the paperwork on a portal. n8n fetches each invoice on a schedule — billing API where there is one, PDF where there is not — and hands it to Blackbee, which creates the bill, posts it to your ERP, applies the payment, and closes it out as one settled record.
Flow: Schedule → HTTP fetch → Create bill / Upload invoice → Apply payment
Read the full walkthroughRoute bills and exceptions where people actually are
Stop asking people to log in to find out.
Pull open bills out of Blackbee on a schedule and fan them out: a Slack alert when a partial charge or retried debit needs a human, a Sheets row for the weekly spend review, a digest for the controller before close. The decision stays in Blackbee; the notification meets your team where it already works.
Flow: Schedule → Get bills → Filter → Slack + Sheets
Explore the platformSync vendor data everywhere
One vendor record, copied outward, not sideways.
Vendor details drift the moment they live in four systems. Pull vendor information from Blackbee and push it into your CRM, your procurement tracker, or your internal directory, so every system reads from the same governed record instead of a spreadsheet someone maintained in 2024.
Flow: Schedule → Get vendor information → Map → Downstream systems
See the Sync Agentn8n moves the data.
Blackbee makes the call.
The division of labour is deliberate, and it is what keeps the whole thing auditable. n8n is very good at reaching things: schedules, APIs, portals, inboxes, branching logic. It is not the place to decide whether an invoice is valid, what account it belongs to, or whether a payment should close a bill.
That judgement lives in Blackbee, where it is versioned, permissioned, and logged. So the pattern is always the same three moves, whatever you are building on top of it.
Fetch
n8n goes and gets what Blackbee cannot reach on its own: a billing API, a login-gated portal PDF, a vendor email, a row in another system. On your schedule, in your instance.
Decide & record
Blackbee parses, validates, confidence-scores, codes, and posts. The bill enters your AP pipeline and your ERP as a governed record, with the audit trail attached.
Distribute
The outcome flows back out through n8n to Slack, Sheets, your CRM, a review queue, or anywhere else the workflow needs it to land.
Most connectors move rows.
This one moves decisions.
A typical accounting node in an automation tool is a thin wrapper over a create-record endpoint. It writes what you hand it. If the data is wrong, coded to the wrong account, or a duplicate of something posted last Tuesday, it writes that too, and you find out at close.
Blackbee is not a write endpoint. Between the payload arriving and anything reaching your ERP, eight specialist agents parse the document, confidence-score every extracted field, check it against contract terms, apply your coding rules, and route anything unusual to a human instead of booking it blindly.
Which means the n8n workflow you build stays simple, because the hard part is not in the workflow. You are not encoding finance policy into a canvas of IF nodes. You are handing data to the layer that already holds the policy, and composing around it.
Blackbee decides. You compose. n8n distributes.
Finance teams who are
done exporting spreadsheets.
The integration is aimed at mid-market finance teams running Blackbee AI above NetSuite, Sage Intacct, Dynamics 365, Workday, or SAP, and at the people inside those teams who have already started automating around the edges.
Controllers & AP leads
You are the one chasing the invoices that never arrived and reconciling charges that already cleared. This closes the gap at the source, so nothing is missing when you get to close.
Finance ops & RevOps builders
You already live in n8n. This gives you a finance layer you can call like any other node, with governance and posting handled on the other side of the API.
CFOs & VPs of Finance
You want spend visible, coded, and controlled without adding headcount or a six-month integration project. This is the cheapest path from invisible spend to governed spend.
First vendor live in
under an hour.
You need an n8n instance (cloud or self-hosted), a Blackbee account with the integration enabled and an API key, and a way to reach one vendor's invoice. That is the whole prerequisite list. Once the first workflow runs, the rest are mostly copy-paste.
- 1
Connect Blackbee to n8n
Create an API key in Blackbee, add the Blackbee node in n8n, save the key as a credential, and test the connection. You reuse it across every workflow.
- 2
Add a schedule trigger
Daily is a sensible default for cloud and SaaS. Line the run up just after your billing dates.
- 3
Fetch the invoice
An HTTP Request node against the vendor billing API where one exists — clean, structured data. Where all you get is a PDF behind a login, pull the file instead.
- 4
Send it to Blackbee
Structured data goes to Create bills. A PDF goes to Upload invoice. Either way the bill lands in your AP pipeline and posts to your ERP as an open item.
- 5
Apply the payment
On successful posting, call Apply payment with the settlement details — amount, date, method, transaction reference. Blackbee closes the bill and posts the entry.
- 6
Test on one vendor, then scale
Run it manually against a single vendor first — cloud is the best place to start. Once it is clean, switch it on and duplicate the workflow for the next vendor.
The things teams ask
before they build.
You need to be comfortable in n8n — adding nodes, saving a credential, reading an API response. You do not need to write code or build an integration. If you have built any n8n workflow before, you can build this one.
Two pull actions and three push actions. You can get bills and get vendor information out of Blackbee, and you can create bills, upload an invoice PDF, and apply a payment into Blackbee. Posting to your ERP happens as part of the create and apply steps.
No. Blackbee runs as a decision and control layer above your ERP, and your ERP stays the system of record. The integration simply lets n8n hand work to that layer and carry the outcome onward.
Most AP automation is built around paying an invoice: capture it, route it for approval, release the payment. A large share of modern spend is auto-debited, so the payment already happened. This handles the job that is actually left — capture the invoice, record it as already paid, and get it onto the books.
No, and that is a deliberate boundary. Reconciliation stays wherever it lives today. What changes is that the transaction is already captured, coded, marked paid, and sitting in your ERP when you get to it, so reconciliation stops being a scavenger hunt for missing invoices.
NetSuite, Sage Intacct, Microsoft Dynamics 365, Workday, and SAP. Blackbee runs above the ERP you already have, so the n8n workflow you build does not change when the ERP underneath it does.
Both. The Blackbee node calls a hosted API over HTTPS, so it behaves the same on n8n Cloud and on a self-hosted instance. Teams with stricter egress requirements usually run self-hosted.
You create a scoped API key in Blackbee for the n8n integration and store it as an n8n credential, so it is never pasted into a workflow body. The key grants the specific bill and vendor actions the integration uses, nothing broader, and every action it takes is logged in Blackbee with the same audit trail as any other change.
Your workflows already run.
Give them your finance layer.
Pick your biggest auto-debited vendor, wire up one workflow, and walk into your next close with nothing missing. Then do the next one.
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