Purchase Order Generator & Template
Fill in the form, watch your purchase order build in real time, and download it as a PDF or Excel file. Or grab a blank template to fill out later.
Free purchase order template
A purchase order (PO) is a document a buyer sends to a supplier to confirm the items, quantities, prices, and terms of a purchase. Use the generator above to create a professional purchase order in your browser, then download it as a PDF or Excel file, or grab a blank purchase order template to fill out later. No spreadsheets to wrangle and no software to install.
What to include in a purchase order
- Buyer (your company) name, address, and contact details
- Vendor / supplier name and address
- A unique PO number and the order & delivery dates
- Payment terms (e.g. Net 30) and shipping method
- Line items, description, quantity, unit price, and amount
- Subtotal, discount, tax, shipping, and the total
- Notes and any terms & conditions
How to create a purchase order
- Enter your company (buyer) and vendor (supplier) details, plus a PO number.
- Add each item with a description, quantity, and rate, totals calculate automatically.
- Set any tax, discount, shipping, notes, and terms.
- Download the finished purchase order as a PDF or Excel file.
Purchase order template FAQs
What is a purchase order template?
A purchase order template is a reusable, pre-formatted document a buyer sends to a supplier to confirm the items, quantities, prices, and terms of a purchase. It standardizes ordering so every PO includes the buyer and vendor details, a PO number, line items, and totals. This page gives you a free purchase order template you can fill in online and download as PDF or Excel.
How do I create a purchase order?
Enter your company (buyer) details, the vendor, and a PO number. Add each item with a description, quantity, and rate, the amounts and totals calculate automatically. Add tax, discount, shipping, and any notes or terms, then download the finished purchase order as a PDF or Excel file.
Can I download the purchase order as Excel or PDF?
Yes. You can download the completed purchase order as a PDF or as an Excel (.xls) file, and you can also download a blank purchase order template in Excel or PDF to fill out later.
Is this purchase order template free?
Yes, the purchase order template and generator are free to use. Enter your email to unlock the download and we will occasionally share other finance templates and tools.
What should a purchase order include?
A complete purchase order includes the buyer and vendor names and addresses, a unique PO number, the order and delivery dates, payment terms, a line-item table (description, quantity, unit price, and amount), subtotal, tax, shipping, the total, and any terms and conditions.
Tired of building POs by hand?
Blackbee's Procurement & PO Agent drafts, approves, and syncs purchase orders to your ERP automatically, no templates required. See it run on your own workflow.