W-9 Form Template
Download the official IRS Form W-9 (Request for Taxpayer Identification Number and Certification) as a free, fillable PDF. Send it to vendors and contractors to collect the tax details you need for 1099 reporting, no signup, no watermark.
PDF · Rev. March 2024
IRS Form W-9
This is the official IRS Form W-9 (Rev. March 2024). Always confirm you have the latest revision at irs.gov before sending it to vendors. Completed forms go to the requesting business, not the IRS.
Free W-9 form template
Form W-9 is how a US business collects the taxpayer information it needs to pay a vendor or contractor and report those payments to the IRS. Before you make a payment, you send the vendor a blank W-9; they fill in their legal name, business structure, and Taxpayer Identification Number (TIN), sign it, and return it to you. You keep it on file and use it to issue a Form 1099 at year-end. Download the official, fillable W-9 above — no spreadsheets to wrangle and no software to install.
What information a W-9 collects
- Legal name and business name / disregarded entity name
- Federal tax classification (individual, LLC, corporation, partnership, etc.)
- Exemptions (backup withholding and FATCA codes, if any)
- Address for the payer’s records
- Taxpayer Identification Number — SSN or EIN
- Certification and signature
How to use the W-9 template
- Download the fillable PDF and send it to the vendor or contractor.
- Have them complete their name, entity type, address, and TIN, then sign it.
- Collect the signed form over a secure channel and store it encrypted.
- Use the details to issue Form 1099-NEC or 1099-MISC at year-end.
W-9 form FAQs
What is a W-9 form?
IRS Form W-9 (Request for Taxpayer Identification Number and Certification) is the form a US business uses to collect a vendor or contractor’s legal name, business structure, and Taxpayer Identification Number (TIN). The payer keeps it on file and uses it to issue a Form 1099 at year-end. It is not sent to the IRS.
Who needs to fill out a W-9?
Any US person or business you pay as an independent contractor, freelancer, or vendor — generally anyone you expect to pay $600 or more in a year for services — should complete a W-9 before you pay them, so you have their correct TIN for 1099 reporting.
Is this the official IRS W-9 form?
Yes. This is the official IRS Form W-9 (Rev. March 2024), provided here as a free, fillable PDF download. Always confirm you are using the latest revision at irs.gov before sending it to vendors.
Do I send the W-9 to the IRS?
No. The completed W-9 goes to the business that requested it (the payer), not to the IRS. The payer keeps it on file and uses the information to prepare Form 1099-NEC or 1099-MISC.
How should I collect and store W-9s securely?
A W-9 contains a Social Security Number or EIN, so treat it as sensitive. Collect it over a secure channel, store it encrypted, and limit who can access it. Blackbee’s Trust Agent captures W-9 and banking details, validates the TIN, and keeps vendor records audit-ready automatically.
Collecting W-9s by email and spreadsheet?
Blackbee’s Trust & Intake Agents capture vendor tax and banking details, validate the TIN, screen against sanctions and fraud signals, and keep every vendor record audit-ready — continuously, not just at intake. See it run on your own vendor base.